Admin tab
From ReservesDirect: Open Source EReserves System
For details on how to set up semesters, libraries, and departments, see the article on configuring MySQL. These three things must be set up before you can begin using ReservesDirect.
| Table of contents |
Add or Edit Departments
Allows management of university or college departments. Like libraries, departments can be added and edited through the interface from the Admin tab or can be set up directly in the database. Departments have the following attributes:
- Department name - Full name for the department, such as "Chemistry"
- Department abbreviation - Department code, usually the short name in the course catalog that makes up the course number, such as "CHEM" for the course "CHEM 110"
- Processing library - Specifies the library that supports courses with this department. Requests for physical items (books, CDs, DVDs) will be routed to that library.
Add or Edit Libraries
You may add or edit libraries from the Admin tab. To add a new library, click the "Create New Library" button. To edit an existing library, select the library name from the drop-down menu.
A library has the following attributes:
- Library Name - The full name of the library
- Library Nickname - Short name for the library that appears in various selection boxes in the system
- ILS Prefix - Used for scripts that set up physical reserve items in the ILS/Catalog that ReservesDirect is integrated with. This is only relevant if you are using catalog integration. This prefix is added to the term to find the correct generic course to add physical items to in the ILS. For instance, if my library's prefix is BUS for "Business" and it is the spring semester, physical items I add through the RD interface will be added to the BUSSPRING course in my ILS.
- Reserve Desk - Display name for where items are "on reserve" at in the class view. For example, a book will say (below its title and author), "On reserve at CHEMISTRY."
- URL - Web site for the library
- Contact email - Primary email where communications for the library should be sent
- Monograph Processing Library - The library that requests for physical items should go to (they will go to that library's processing queue). This will often be the same as "library nickname" for the current library.
- Multimedia Processing Library - The library that requests for multimedia items will go to. This may be different from the monograph processing library. For example, if there is a Music and Media library that handles puts all movies and CDs on reserve, requests for those items would go to the Music and Media library, not to the library that puts monographs on reserve.
Add or Edit Terms
Terms (i.e., semesters) can be be managed from the Admin tab. You can add a new term or edit an existing term with the following options:
- Term Name - Term name choices are Fall, Spring, or Summer - dropdown box
- Term Year - Year in which the semester occurs - editable text
- Begin date - Begin date of the semester - editable text or AJAX calendar
- End date - End date of the semester - editable text or AJAX calendar
- Sort order - The order in which terms appear in dropdown boxes - editable text
Add or Edit News Items
You can add or edit news items that will display within the system to various users in various styles.
- Display To - Manages who can see the news item; handled by role / privilege level. Choices are STUDENT, CUSTODIAN, PROXY, INSTRUCTOR, STAFF, and ADMIN.
- Display Style - Manages the CSS style of the news item. Choices are ORDINARY (displays with light green background) and EMERGENCY (displays with light red background).
- Begin Date - The date the news item will begin to display. By default, the "ongoing" box is checked; leaving this box checked will add the News Item immediately upon submission.
- End Date - The date the news item will stop displaying. By default, the "ongoing" box is checked; leaving this box checked will display the News Item until an End Date is specified.
- Sort order - For the purpose of ordering multiple News Items. Defaults to "1."
- Message - Enter the text of the News Item here.
- Edit News Items - Existing and previous News Items can be edited by clicking the blue "edit" pencil icon; all options except "Display To" can be changed after the News Item has been created.
Manage Course Feed for a Class
Helps control inaccurate or otherwise problematic data from a registrar feed by giving administrators the ability to detach particular course from the data feed. Look up the course and delete the text in the text field (the "registrar key") in order to stop receiving data for that course from the registrar. Data received from the registrar may include course names, course numbers, instructor names, cross-listings, and student enrollment: none of this data will be updated automatically once the course feed has been detached. Course feeds can be added back at a later date.
Flag Course for Copyright Review
Resets the "All copyrights approved" message for a course reserve list to "Staff review needed."
Add Help Article
Allows administrators to edit the articles that appear in the contextual Help file.
- Title - Title of the Help article
- Category - Assigns a Help category to the article (Help categories can be added but not deleted from the Admin interface)
- Article - Text of the Help article
- Permissions - Controls who can see the Help article. Options are STUDENT, CUSTODIAN, PROXY, INSTRUCTOR, and ALL.
- Delete - Check the box and click submit to delete a Help article.
Add Help Category
Allows administrators to add Help categories for the contextual Help file.
- Title - Title of the Help category
- Description - Description of the Help category
- Permissions - Controls who can see the Help article. Options are STUDENT, CUSTODIAN, PROXY, INSTRUCTOR, and ALL.
Help categories must be deleted from the database; they cannot be deleted from the Admin interface.
Edit Help Category
Allows administrators to edit the Help categories for the contextual Help file.
- Title - Title of the Help category
- Description - Description of the Help category
- Permissions - Controls who can see the Help article. Options are STUDENT, CUSTODIAN, PROXY, INSTRUCTOR, and ALL.
Help categories must be deleted from the database; they cannot be deleted from the Admin interface.
